Our Services

HR Support for Corporate Relocation

As your relocation expert, we alleviate the administrative burdens faced by HR, allowing your relocating employees to transition smoothly. New Episode collaborates with global partners around the world to develop effective mobility strategies tailored to your company and employees, minimizing unnecessary expenses. We serve as a single point of contact for all HR and Finance’s needs, including financial planning, visa and immigration support, and temporary housing assistance.

Key Services:

Research and Consulting: We thoroughly assess your company's relocation needs and design a mobility plan that fits your timeline and budget.
Cost of Living Analysis: Our comprehensive analysis provides relocating employees with essential knowledge about expenses in their new country, covering housing, food, taxes, schooling, and healthcare.
International Relocation Financial Planning: The service addresses financial considerations such as currency exchanges, tax implications, cost of living differences, with the aim of avoiding unexpected costs and to assist the relocating family to manage their finances efficiently.

Private Relocation Services

We assist in the design and support for individually tailored services for a smooth and stress-free move. We handle everything from planning and logistics to settling in to a new home and sourcing educational options for your children. Support also extends to coordinating moving services, setting up utilities and managing administrative details. Our goal is to ensure a seamless transition, allowing individuals to focus on their work and to enjoy their new environment.

ORIENTATION TOURS

Our guided tours familiarize employees with residential areas, schools, shopping, and local amenities, easing the stress of relocation.

Moving to a new country can be a stressful experience. Your employee is starting a new job and life in the new city and does not know much about the country or the best places to live according to his lifestyle and work location. We are here to show you around the main residential areas as well as schools, shopping, medical and sport centers of each city. Getting to know the future environment is important and relieves some stress from the transferee. We also provide information about the neighborhood, public transportation, shops, and answer most of the general questions the transferee might have. During the tour we also explain the housing market as well as the housing rules and conditions. We can also visit one or two properties to give the transferee an idea of housing in each location.

TEMPORARY ACCOMMODATION

We assist in finding furnished apartments for short-term living, making the transition to a new country easier.

Whether your employees are moving for business or need short-term accommodation for personal reasons, we can assist them in looking for furnished apartments to be the temporary welcome home they need. Short-term accommodations is commonly used as a solution for temporary assignments, as a stop gap measure during an employee’s initial arrival period, or before their departure. An environment that is comfortable and familiar to the employee provides an easier transition into the new country.

Home Search Assistance

We guide employees in finding a suitable home that meets their needs, including property viewings, lease negotiations, and utility connections.

An important aspect to a successful relocation is a home where the transferee feels comfortable. We assist the assignee in finding a home that meets their individual requirements.

This home search includes:

Needs Assessment Form is sent to employees
Research available rental housing according to indicated needs, requirements and budget
Preparation of the visits and scheduling an itinerary
Meet the transferee and provide him with a Welcome Pack that includes essential local information about the country and city
Accompany transferee to viewing appointments
Lease negotiation and assistance in organizing first month payment rent/deposit
Inventory check and move-in
Utility connections

Education Search Support

We help families assess school options, facilitate tours, and assist with registration processes.

Assist the employee to assess the suitability and availability of kindergartens and schools both public and private and accompanying them to appointments with relevant personnel and assistance with registration procedures. Finding the correct kindergarten/school is essential to a successful and smooth relocation process.

This service includes:

Complete need analysis
Phone consultation and research of options
Organize kindergarten/school tours.
Set up appointments with head of admissions and counselors.
Supply information regarding the registration process.
Inform employee on the deadline for registration and payment of registration fees

Settling-In Services

Our support ensures that transferees feel comfortable and informed in their new environment, covering bank account setup, local services, and essential information.

Settling in services ensure that transferees feel comfortable in their new environment and are well informed on local customs.

Settling-in services include:
Opening of a bank account.
Advice on home and personal insurance.
Advice on telephone, mobile, internet and utilities.
Advice on car purchase or lease.
Advice on sport centres
Advice on doctors, hospital, health care
Information on International networking groups

Administrative Assistance

We help with essential administrative procedures to establish residency and comply with local regulations.

Administrative services help the assignee to set all his administrative in his new country.

Administrative Services could include:

EU Residence Authorization Application and assistance for certified translations
Registration at the new town hall of residence for the employee and family
Co-insurance of family members for social security where applicable (public health care)
Organize parking permit authorization
Exchange of driving license for NON-EU
Registration of driving license for EU
Assistance with the tax card
Introduction of child allowance application
Assistance with registration of pets

Spousal Support Services

By providing career assistance and networking opportunities for accompanying spouses, we help families integrate into their new community.

Relocations often fail when a dual-career spouse or partner is unable to find the right job in a new community or country. Working with specialist partner support providers we consider the spouse’s specific requirements to help them integrate into their new life.

Our Services could include:

Online coaching and assistance
One-on-one Career Coach (matched specifically to an individual’s needs and based on the destination country)
Resumé and Cover Letter Development
Interview Review and Recording with Career Coach
Networking Assistance with Target Companies
Customized Job Search Research Support

VIP ‘MEET AND GREET’ SERVICE

We simplify your arrival experience, fast-tracking through airport formalities and providing seamless transportation to your first address.

We take the stress out of your travel and offer a smooth passage through the airport with few steps. Your greeter will be always informed about the arrival time and gate number of the flight. Once you land, you will be welcomed by the greeter at the start of arrivals gate or at the end of the air bridge. Our greeter will fast-track your passage by aiding and speeding up the various airport formalities including Immigration, Security, and Customs. A dedicated porter will take care of your baggage at the baggage reclaim area. The smooth passage is now complete as you will be escorted to your driver who will transfer you to your first address.

Relocation Tax Advice

We provide initial insights into tax and social security requirements, guiding you toward specialized international relocation tax companies for comprehensive advice.

Services Include:

Tax scheme analysis and compliance services
Determination of tax liabilities and tax treaties between home and destination countries
Support with social security matters

Immigration Support

We offer a global network of expert companies able to provide advice and assistance throughout the application process. Immigration laws are changing daily and we will keep you abreast of these changes. Non-conformity with immigration laws can lead to serious penalties for both the company and the employee and we aim at keeping you in check with immigration compliance. The immigration companies will facilitate your employees’ global visa service needs, wherever business takes them. Their on-the-ground professionals keep you on top of changing requirements for legal work authorization documents, permits, visas, business visas for assignees and their families, and more.

We maintain a global network of experts to assist with immigration processes. Our team stays updated on constantly changing immigration laws to ensure compliance and avoid penalties for both the company and employees.

Services Include:

Guidance on visa application processes and legal work authorization documents
Support for both assignees and their families in navigating visa requirements

Destination Support

Our primary goal is to facilitate a smooth transition for relocating individuals and families. New Episode offers a full spectrum of holistic relocation services, supporting clients before, during, and after their move. Our attention to detail and personalized solutions ensure a seamless experience, helping families adapt to their new environment with ease.

With a permanent presence in Europe, we leverage our field experience to provide clients with up-to-date information and support, ensuring compliance with local regulations and protocols.

Destination Support Services Include: